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Electronic registered mail with IncaMail Send confidential documents electronically

With the “Registered” mailing option from IncaMail, you can send important documents by e-mail conveniently and securely from home. When doing so, you and your recipient will receive digitally signed submission and acceptance receipts as proof. IncaMail offers you the following advantages:
  • Legally approved for various official procedures with authorities (e.g. civil/criminal proceedings, debt collection and bankruptcy proceedings)
  • Send from your existing e-mail infrastructure (e.g. Outlook), business software (e.g. SAP) or a web interface
  • Any recipient address worldwide is accessible
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Here’s how registered mail with IncaMail works

  1. 1

    Sending mail
    By clicking on the “Registered” button, you can send your registered confidential message from your application.

  2. 2

    Delivery receipt
    As soon as the message has arrived in IncaMail, you and your recipient receive a digitally signed delivery receipt in a normal e-mail.

  3. 3

    Receiving mail
    Your recipient receives the message in encrypted form and can either accept or refuse it within a seven-day period. If there is no reaction, the message expires after seven days.

  4. 4

    Opening messages
    If your recipient accepts the message, they will be asked to enter their IncaMail password. After successfully entering the password, the recipient can read the message.

  5. 5

    Acceptance, refusal or expiry receipt
    After the acceptance, refusal or expiry of your message, you and your recipient will be issued with another digitally signed receipt indicating the message status.

Preconditions

To send registered IncaMail messages, senders must meet the following minimum requirements:


    -    Registered IncaMail account with e-mail verification
    -    Premium account or business customer contract


Registered IncaMail messages can be sent via all existing product variants and to one or more recipients. Every valid e-mail address can be selected as the recipient of a registered IncaMail message. As per the recognition by the Federal Administration, registered IncaMail messages have legal validity only if they are sent to a recipient who is listed in the eGov participant directory. 

Legal effect

The “Registered” mailing type can be used in Switzerland to send messages as per the FDJP ordinance concerning the recognition of platforms for the secure delivery of documents relating to legal proceedings (SR272.11).
 
More specifically, this means that the “Registered” mailing type can be used for the electronic transmission of documents relating to civil and criminal, debt collection, bankruptcy and administrative proceedings. 

IncaMail product portfolio Flexible to use. Built to fit your needs.

IncaMail for
the e-mail client

Send encrypted emails directly from your existing email client, including Microsoft Outlook.

  • icon Easy to implement
  • icon Securely send large files up to 1 GB

IncaMail for
business software

Send bulk documents like payslips or tax assessment notices in an encrypted and verifiable format – right from your business software.

  • icon Replace paper mail – and save time and costs.
  • icon Easy to implement

IncaMail for
web interface

Send and receive encrypted and verifiable emails using your personal email address.

  • icon Send up to 10 free messages every month
  • icon Third parties have no means of reading the content of messages
      3. Purchase IncaMail for your e-mail client

Questions about IncaMail? We will be happy to help.

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    Post CH Digital Services AG
    Wankdorfallee 4
    3030 Berne
    Switzerland